Project Coordination Unit Procurement Specialist

Project Name:

Central Asia Hydrometeorology Modernization Project (AF for CAHMP), Component C

Start Date:

Closing Date:

Source of funding:

04.02.2022

17.02.2022, before 5 p.m., local time (GMT+5)

World Bank (WB)

Grant Number:

Grant D3620-TJ

Executing Agency:

Agency of Hydrometeorology 

 

 

Job Title: Project Coordination Unit Procurement Specialist

Location: Dushanbe, Tajikistan

 Additional Financing for the Central Asia Hydrometeorology Modernization Project (AF for CAHMP), Grant D3620-TJ, is a continuation of the Central Asia Hydrometeorology Modernization Project to implement and expand activities related to the original Project. The AF CAHMP is regional and consists of three parts:

 (A) Regional Component (Component A) designed to strengthen the capacity in Central Asia for developing cooperation between participating NMHSs on the basis of EC-IFAS and its RCH, whose mandate is to promote cooperation and coordination between the national hydromet agencies and facilitate integration of the network of CA hydromet services; and two country-level components designed to improve capacity in the weakest NMHSs:

 (B) Improving hydrometeorological services in Republic of Kyrgyzstan (Component B); and

 (C) Improving hydrometeorological services in Republic of Tajikistan (Component C).

 In order to implement the Project the Executing Agency announces a competition for the position:

 Project Coordination Unit Procurement Specialist

 The objectives of assignment are to assist EA by providing professional procurement consulting to ensure the timely implementation of the project and follow the Financing Agreement, Procurement Regulations and the relevant national legislation.

 Scope of Services:

 PCU Procurement Specialist is appointed by the order of the NHMS Head based on competitive selection. 

The Procurement Specialist performs the following functions:

 

  1. carry out the international and local bidding processes for the procurement of goods, consulting services in accordance with the Procurement Plan, WB Procurement Regulations or the Law of the Republic of Tajikistan “On Public Procurement” (hereinafter the Law on Public Procurement), depending on what is defined in the procurement plan;
  2. jointly with the PCU specialists, the Executive Director of the Project and the Technical Manager participates in the preparation of the procurement, operational expenditures and training plans under the country Project component and provides the plans to the PMC for the review and approval, proposes changes and presents the plans to the PMC and approves the Project Procurement plan with the WB;
  3. in accordance with the WB requirements, prepares all documentation on the procurement of goods, and services, except for the terms of references (specifications), and submits those to the WB for approval;
  4. ensures the conformity of the technical specifications (requirements) with the WB requirements, with the assistance of the Technical Coordinator, introduces the comments of the WB, and, if necessary, the clarifications for the technical assignments (specifications) and bidding documentation, and re-submits the recommendations to the WB for approval;
  5. ensure that the procurement of project activities is in accordance with the approved procurement plan is done in a timely and effective manner;
  6. review and update from time to time the Project Procurement Plan and obtaining the EA and Bank’s ‘no objection” to them;
  7. prepare bidding documents in accordance with the WB Standard Bidding Documents and state procurement according to the procurement Plan;
  8. prepare tender notifications in accordance with the WB Procurement Procedures or the Law on Public Procurement, depending on how it is defined in the procurement plan;
  9. issue bidding documents to the potential bidders;
  10. respond to the requests for clarifications, preparation and edit tender documents on time (as necessary);
  11. carry out the processes of opening tender proposals/applications in accordance with the WB documents;
  12. receive proposals and submit these proposals to the evaluation committee;
  13. participate in the work of the evaluation committee and provide advisory assistance to committee members in evaluating proposals / applications;
  14. take the minutes of evaluation committee meetings;
  15. prepare evaluation reports of bids/application based on the findings of evaluation committees;
  16. prepare draft contracts;
  17. prepare, publish contract award notifications and provide information about contract winners;
  18. monitor and administer contracts of goods, services and consultants under the Project;
  19. support all regular communication with PCU Financial Manager to coordinate procurement activities;
  20. maintain and monitor the contract implementation in working order with suppliers of goods and consultants for the successful implementation of contracts;
  21. inform the supplier of any breakages, damages or defects in the goods supplied and ensure that these are remedied in accordance with the contracts;
  22. manage all actions related to disputes with consultants or suppliers and warranties for the goods procured;
  23. report procurement status for each process to the Executive Director on a monthly basis or as required;
  24. file and maintain all written and electronic records of procurement steps to enable the carrying out of the Project audit and required post reviews;
  25. maintain all documentary records relating to procurement under the project for scrutiny by the independent auditor and WB supervision missions;
  26. assist in preparing project progress reports;
  27. ensure proper storage of procurement documents including submission of the documents in WB STEP system;
  28. regularly review and make adjustments to the Project’s Procurement Plan in consultation with the relevant coordinators of the Project components, PIU Manager, Financial Manager and the World Bank, and timely submit procurement plan for consideration by the World Bank through STEP.

 Expected Duration:

 The assignment will start from February 2022 to March 2023 or another date may be agreed in written consent thereof.

 Reporting and Approval Procedures:

 PCU Procurement Specialist will report directly to the PCU Executive Director, for the related tasks and reporting.

 Client Input:

 The client will provide office space, PC, phone, internet connections. All the procurement required data/documents will be provided.

 Qualification requirements and evaluation criteria:

 

  • Higher education in areas such as logistics, economics, finance, engineering, law, or other related fields - 10 points;
  • At least 3 year-professional experience in procurement, experience in projects financed by international financial institutions is an asset - 40 points;
  • Good knowledge of procurement procedures of international donors and knowledge of WB procurement procedures will be a major advantage - 30 points;
  • Excellent knowledge of Russian and good knowledge of English - 10 points;
  • Computer skills (Windows, MS Office, Internet Explorer, Microsoft Outlook) - 10 points.

 

PCU Procurement Specialist will be selected in accordance with procedures specified in the World Bank Guidelines “Procurements under investment projects funds” (issued in July 2016, supplemented and revised in November 2017 and August 2018).

 

Interested candidates may receive additional information at the address below, during working hours (from 8.00 a.m. till 5.00 p.m.).

 Letter of the Expression of Interest, Curriculum Vitae (in English and Russian languages), copy of diploma, letters of recommendations indicating the contacts of recommended shall be submitted to the address below, at or before 5.00 p.m. local time February 17, 2022. 

 Expression of Interests submitted after the deadline indicated above will not be considered.

 Agency of Hydrometeorology

373 Shevchenko str., Dushanbe, Republic of Tajikistan

Phone number: +992988930047

E-mail: cahmppcu@gmail.com

Website: www.meteo.tj

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